workflow-data.json

{
  "script_execution_info": {
    "executed_at": "2025-04-05T18:16:41.420Z",
    "scope": "demo_data",
    "source": "hardcoded-demo-v30.0"
  },
  "use_cases": [
    {
      "sys_id": "rfx-intake-1",
      "name": "RFX Request Intake Manager",
      "description": "Manages the intake process for new RFX (RFP, RFI, RFQ) requests, ensuring all required information is collected and validated.",
      "process_flow": {
        "sequence_number": 1,
        "phase": "Intake",
        "input_artifacts": [
          "Business requirements",
          "Budget information"
        ],
        "output_artifacts": [
          "Validated RFX request"
        ]
      },
      "agents": [
        {
          "sys_id": "validator-1",
          "name": "RFX Validator"
        },
        {
          "sys_id": "collector-1",
          "name": "RFX Requirements Collector"
        },
        {
          "sys_id": "approval-1",
          "name": "RFX Approval Coordinator"
        }
      ],
      "triggers": [
        {
          "sys_id": "trigger-1",
          "name": "New RFX Request",
          "condition": "when a new RFX request is created",
          "target_table": "rfx_request"
        }
      ]
    },
    {
      "sys_id": "rfx-doc-gen-1",
      "name": "RFX Document Generation",
      "description": "Generates complete RFX documents based on approved requests by retrieving data and creating formatted content.",
      "process_flow": {
        "sequence_number": 2,
        "phase": "Creation",
        "input_artifacts": [
          "Approved RFX request"
        ],
        "output_artifacts": [
          "Generated RFX document"
        ]
      },
      "agents": [
        {
          "sys_id": "creator-1",
          "name": "RFX Document Creator"
        },
        {
          "sys_id": "retriever-1",
          "name": "RFX Data Retriever"
        }
      ],
      "triggers": [
        {
          "sys_id": "trigger-2",
          "name": "RFX Request Approved",
          "condition": "when RFX request status changes to approved",
          "target_table": "rfx_request"
        }
      ]
    },
    {
      "sys_id": "rfx-qa-1",
      "name": "RFX Vendor Q&A Management",
      "description": "Manages vendor questions during the RFX process, generating professional and consistent responses.",
      "process_flow": {
        "sequence_number": 3,
        "phase": "Execution",
        "input_artifacts": [
          "Vendor questions",
          "RFX document"
        ],
        "output_artifacts": [
          "Answered vendor questions"
        ]
      },
      "agents": [
        {
          "sys_id": "answerer-1",
          "name": "RFX Vendor Question Answerer"
        },
        {
          "sys_id": "preprocessor-1",
          "name": "RFX Vendor Question Pre-Processor"
        }
      ],
      "triggers": [
        {
          "sys_id": "trigger-3",
          "name": "New Vendor Question",
          "condition": "when a new vendor question is submitted",
          "target_table": "rfx_question"
        }
      ]
    },
    {
      "sys_id": "rfx-eval-1",
      "name": "RFX Vendor Evaluation",
      "description": "Evaluates vendor proposals against RFX requirements using AI-driven analysis.",
      "process_flow": {
        "sequence_number": 4,
        "phase": "Evaluation",
        "input_artifacts": [
          "Vendor proposals",
          "RFX requirements"
        ],
        "output_artifacts": [
          "Evaluation scores",
          "Comparison report"
        ]
      },
      "agents": [
        {
          "sys_id": "eval-agent-1",
          "name": "RFX Submission Evaluation Agent"
        },
        {
          "sys_id": "intake-agent-1",
          "name": "RFX Submission Intake Agent"
        },
        {
          "sys_id": "scoring-1",
          "name": "RFX Scoring Coordinator"
        }
      ],
      "triggers": [
        {
          "sys_id": "trigger-4",
          "name": "Vendor Proposal Received",
          "condition": "when vendor proposal status changes to submitted",
          "target_table": "vendor_response"
        }
      ]
    },
    {
      "sys_id": "rfx-select-1",
      "name": "RFX Vendor Finalist Selection",
      "description": "Compares top-ranked vendor proposals and generates selection recommendations.",
      "process_flow": {
        "sequence_number": 5,
        "phase": "Selection",
        "input_artifacts": [
          "Evaluation scores",
          "Vendor comparison"
        ],
        "output_artifacts": [
          "Selection recommendation",
          "Award notifications"
        ]
      },
      "agents": [
        {
          "sys_id": "comparison-1",
          "name": "RFX Vendor Comparison Agent"
        },
        {
          "sys_id": "decision-1",
          "name": "RFX Decision Support Agent"
        },
        {
          "sys_id": "award-1",
          "name": "RFX Award Communication Agent"
        }
      ],
      "triggers": [
        {
          "sys_id": "trigger-5",
          "name": "Evaluation Complete",
          "condition": "when all vendor evaluations are completed",
          "target_table": "rfx_request"
        }
      ]
    }
  ],
  "agents": {
    "validator-1": {
      "sys_id": "validator-1",
      "name": "RFX Validator",
      "description": "Validates RFX request information against organizational policies and standards",
      "tools": [
        {
          "sys_id": "get-rfx-1",
          "name": "Get RFX Request",
          "type": "subflow"
        },
        {
          "sys_id": "validate-rfx-1",
          "name": "Validate RFX Request",
          "type": "subflow"
        },
        {
          "sys_id": "update-status-1",
          "name": "Update RFX Status",
          "type": "subflow"
        }
      ]
    },
    "collector-1": {
      "sys_id": "collector-1",
      "name": "RFX Requirements Collector",
      "description": "Collects and organizes all required information for new RFX requests",
      "tools": [
        {
          "sys_id": "create-rfx-1",
          "name": "Create RFX Request",
          "type": "subflow"
        },
        {
          "sys_id": "update-rfx-1",
          "name": "Update RFX Request",
          "type": "subflow"
        }
      ]
    },
    "approval-1": {
      "sys_id": "approval-1",
      "name": "RFX Approval Coordinator",
      "description": "Manages the approval workflow for validated RFX requests",
      "tools": [
        {
          "sys_id": "get-rfx-approval-1",
          "name": "Get RFX Request",
          "type": "subflow"
        },
        {
          "sys_id": "create-approval-1",
          "name": "Create Approval Workflow",
          "type": "subflow"
        }
      ]
    },
    "creator-1": {
      "sys_id": "creator-1",
      "name": "RFX Document Creator",
      "description": "Generates RFX document content and saves it to the RFX Request record",
      "tools": [
        {
          "sys_id": "doc-gen-1",
          "name": "RFX Document Generator",
          "type": "capability"
        },
        {
          "sys_id": "update-rfx-doc-1",
          "name": "Update RFX Request",
          "type": "subflow"
        }
      ]
    },
    "retriever-1": {
      "sys_id": "retriever-1",
      "name": "RFX Data Retriever",
      "description": "Retrieves approved RFX request data",
      "tools": [
        {
          "sys_id": "get-approved-1",
          "name": "Get Approved RFX Details",
          "type": "subflow"
        }
      ]
    },
    "answerer-1": {
      "sys_id": "answerer-1",
      "name": "RFX Vendor Question Answerer",
      "description": "Generates and records professional responses to vendor questions during the RFx process",
      "tools": [
        {
          "sys_id": "update-question-1",
          "name": "Update Vendor Question with Answer",
          "type": "subflow"
        },
        {
          "sys_id": "get-question-1",
          "name": "Get Vendor Question",
          "type": "subflow"
        },
        {
          "sys_id": "generate-answer-1",
          "name": "Generate Answer for Vendor",
          "type": "capability"
        }
      ]
    },
    "preprocessor-1": {
      "sys_id": "preprocessor-1",
      "name": "RFX Vendor Question Pre-Processor",
      "description": "Processes vendor questions, categorizing them and preparing them for response generation",
      "tools": [
        {
          "sys_id": "get-rfx-via-q-1",
          "name": "Get RFX Request via Vendor Question",
          "type": "subflow"
        }
      ]
    },
    "eval-agent-1": {
      "sys_id": "eval-agent-1",
      "name": "RFX Submission Evaluation Agent",
      "description": "Analyzes vendor proposals against RFx requirements and generates summaries",
      "tools": [
        {
          "sys_id": "get-vendor-1",
          "name": "Get Vendor Response",
          "type": "subflow"
        },
        {
          "sys_id": "get-rfx-eval-1",
          "name": "Get RFx Request",
          "type": "subflow"
        },
        {
          "sys_id": "proposal-eval-1",
          "name": "RFX Proposal Evaluator Tool",
          "type": "capability"
        },
        {
          "sys_id": "update-eval-1",
          "name": "Update Vendor Response with Evaluation",
          "type": "subflow"
        }
      ]
    },
    "intake-agent-1": {
      "sys_id": "intake-agent-1",
      "name": "RFX Submission Intake Agent",
      "description": "Receives and validates vendor proposal submissions linked to an RFx",
      "tools": [
        {
          "sys_id": "receive-proposal-1",
          "name": "Receive and Validate Proposal",
          "type": "subflow"
        }
      ]
    },
    "scoring-1": {
      "sys_id": "scoring-1",
      "name": "RFX Scoring Coordinator",
      "description": "Consolidates evaluation summaries and assigns preliminary qualitative scores",
      "tools": [
        {
          "sys_id": "get-evaluation-1",
          "name": "Get Vendor Response Evaluation",
          "type": "subflow"
        },
        {
          "sys_id": "standardize-1",
          "name": "RFX Score Standardizer Tool",
          "type": "capability"
        }
      ]
    },
    "comparison-1": {
      "sys_id": "comparison-1",
      "name": "RFX Vendor Comparison Agent",
      "description": "Analyzes and compares top-performing vendor proposals for selection",
      "tools": [
        {
          "sys_id": "compare-1",
          "name": "RFX Vendor Comparison Tool",
          "type": "capability"
        },
        {
          "sys_id": "get-top-1",
          "name": "Get Top Vendor Responses",
          "type": "subflow"
        },
        {
          "sys_id": "store-comparison-1",
          "name": "Store Comparison Results",
          "type": "subflow"
        }
      ]
    },
    "decision-1": {
      "sys_id": "decision-1",
      "name": "RFX Decision Support Agent",
      "description": "Generates a summary justification based on vendor comparison",
      "tools": [
        {
          "sys_id": "justify-1",
          "name": "RFX Selection Justification Tool",
          "type": "capability"
        }
      ]
    },
    "award-1": {
      "sys_id": "award-1",
      "name": "RFX Award Communication Agent",
      "description": "Creates award and rejection communication templates",
      "tools": [
        {
          "sys_id": "award-comm-1",
          "name": "RFX Award Communication Tool",
          "type": "capability"
        }
      ]
    }
  },
  "tools": {
    "get-rfx-1": {
      "sys_id": "get-rfx-1",
      "name": "Get RFX Request",
      "description": "Retrieves RFX Request record details",
      "type": "subflow",
      "target_document_table": "sys_hub_flow"
    },
    "validate-rfx-1": {
      "sys_id": "validate-rfx-1",
      "name": "Validate RFX Request",
      "description": "Validates an RFX request against organizational policies and standards",
      "type": "subflow",
      "target_document_table": "sys_hub_flow"
    },
    "update-status-1": {
      "sys_id": "update-status-1",
      "name": "Update RFX Status",
      "description": "Updates an existing RFX request status",
      "type": "subflow",
      "target_document_table": "sys_hub_flow"
    },
    "create-rfx-1": {
      "sys_id": "create-rfx-1",
      "name": "Create RFX Request",
      "description": "Creates a new RFX request record in the system",
      "type": "subflow",
      "target_document_table": "sys_hub_flow"
    },
    "update-rfx-1": {
      "sys_id": "update-rfx-1",
      "name": "Update RFX Request",
      "description": "Updates an existing RFX request with modified information",
      "type": "subflow",
      "target_document_table": "sys_hub_flow"
    },
    "get-rfx-approval-1": {
      "sys_id": "get-rfx-approval-1",
      "name": "Get RFX Request",
      "description": "Retrieves RFX Request details for approval",
      "type": "subflow",
      "target_document_table": "sys_hub_flow"
    },
    "create-approval-1": {
      "sys_id": "create-approval-1",
      "name": "Create Approval Workflow",
      "description": "Runs an approval workflow for RFX requests",
      "type": "subflow",
      "target_document_table": "sys_hub_flow"
    },
    "doc-gen-1": {
      "sys_id": "doc-gen-1",
      "name": "RFX Document Generator",
      "description": "Generates RFX document content based on requirements",
      "type": "capability",
      "target_document_table": "cap-1"
    },
    "update-rfx-doc-1": {
      "sys_id": "update-rfx-doc-1",
      "name": "Update RFX Request",
      "description": "Updates the RFX request with generated document",
      "type": "subflow",
      "target_document_table": "sys_hub_flow"
    },
    "get-approved-1": {
      "sys_id": "get-approved-1",
      "name": "Get Approved RFX Details",
      "description": "Retrieves comprehensive information about an approved RFX request",
      "type": "subflow",
      "target_document_table": "sys_hub_flow"
    },
    "update-question-1": {
      "sys_id": "update-question-1",
      "name": "Update Vendor Question with Answer",
      "description": "Updates the RFX Question record with the generated answer",
      "type": "subflow",
      "target_document_table": "sys_hub_flow"
    },
    "get-question-1": {
      "sys_id": "get-question-1",
      "name": "Get Vendor Question",
      "description": "Retrieves vendor question details",
      "type": "subflow",
      "target_document_table": "sys_hub_flow"
    },
    "generate-answer-1": {
      "sys_id": "generate-answer-1",
      "name": "Generate Answer for Vendor",
      "description": "Creates professional response to vendor question",
      "type": "capability",
      "target_document_table": "cap-2"
    },
    "get-rfx-via-q-1": {
      "sys_id": "get-rfx-via-q-1",
      "name": "Get RFX Request via Vendor Question",
      "description": "Retrieves the RFX Request linked to a vendor question",
      "type": "subflow",
      "target_document_table": "sys_hub_flow"
    },
    "get-vendor-1": {
      "sys_id": "get-vendor-1",
      "name": "Get Vendor Response",
      "description": "Retrieves vendor response record details",
      "type": "subflow",
      "target_document_table": "sys_hub_flow"
    },
    "get-rfx-eval-1": {
      "sys_id": "get-rfx-eval-1",
      "name": "Get RFx Request",
      "description": "Retrieves RFX Request details for evaluation",
      "type": "subflow",
      "target_document_table": "sys_hub_flow"
    },
    "proposal-eval-1": {
      "sys_id": "proposal-eval-1",
      "name": "RFX Proposal Evaluator Tool",
      "description": "Analyzes vendor proposals against RFx document",
      "type": "capability",
      "target_document_table": "cap-3"
    },
    "update-eval-1": {
      "sys_id": "update-eval-1",
      "name": "Update Vendor Response with Evaluation",
      "description": "Records evaluation results on vendor response record",
      "type": "subflow",
      "target_document_table": "sys_hub_flow"
    },
    "receive-proposal-1": {
      "sys_id": "receive-proposal-1",
      "name": "Receive and Validate Proposal",
      "description": "Processes incoming vendor proposals",
      "type": "subflow",
      "target_document_table": "sys_hub_flow"
    },
    "get-evaluation-1": {
      "sys_id": "get-evaluation-1",
      "name": "Get Vendor Response Evaluation",
      "description": "Retrieves evaluation summary for a vendor response",
      "type": "subflow",
      "target_document_table": "sys_hub_flow"
    },
    "standardize-1": {
      "sys_id": "standardize-1",
      "name": "RFX Score Standardizer Tool",
      "description": "Standardizes evaluation scores for consistency",
      "type": "capability",
      "target_document_table": "cap-4"
    },
    "compare-1": {
      "sys_id": "compare-1",
      "name": "RFX Vendor Comparison Tool",
      "description": "Compares key aspects of top-scoring vendor proposals",
      "type": "capability",
      "target_document_table": "cap-5"
    },
    "get-top-1": {
      "sys_id": "get-top-1",
      "name": "Get Top Vendor Responses",
      "description": "Retrieves the highest scoring vendor responses",
      "type": "subflow",
      "target_document_table": "sys_hub_flow"
    },
    "store-comparison-1": {
      "sys_id": "store-comparison-1",
      "name": "Store Comparison Results",
      "description": "Saves vendor comparison results to the RFX request",
      "type": "subflow",
      "target_document_table": "sys_hub_flow"
    },
    "justify-1": {
      "sys_id": "justify-1",
      "name": "RFX Selection Justification Tool",
      "description": "Creates a clear justification for vendor selection",
      "type": "capability",
      "target_document_table": "cap-6"
    },
    "award-comm-1": {
      "sys_id": "award-comm-1",
      "name": "RFX Award Communication Tool",
      "description": "Creates professional vendor notifications",
      "type": "capability",
      "target_document_table": "cap-7"
    }
  },
  "capabilities": {
    "cap-1": {
      "sys_id": "cap-1",
      "name": "RFX Document Generator Capability",
      "description": "Creates comprehensive RFX documents based on requirements",
      "type": "skill"
    },
    "cap-2": {
      "sys_id": "cap-2",
      "name": "Vendor Answer Generator Capability",
      "description": "Creates professional responses to vendor questions",
      "type": "skill"
    },
    "cap-3": {
      "sys_id": "cap-3",
      "name": "Proposal Evaluation Capability",
      "description": "Evaluates vendor proposals against requirements",
      "type": "skill"
    },
    "cap-4": {
      "sys_id": "cap-4",
      "name": "Score Standardization Capability",
      "description": "Standardizes evaluation scores consistently",
      "type": "skill"
    },
    "cap-5": {
      "sys_id": "cap-5",
      "name": "Vendor Comparison Capability",
      "description": "Compares vendor proposals side-by-side",
      "type": "skill"
    },
    "cap-6": {
      "sys_id": "cap-6",
      "name": "Selection Justification Capability",
      "description": "Creates objective justification for vendor selection",
      "type": "skill"
    },
    "cap-7": {
      "sys_id": "cap-7",
      "name": "Award Communication Capability",
      "description": "Creates professional award and rejection notices",
      "type": "skill"
    }
  },
  "triggers": {
    "trigger-1": {
      "sys_id": "trigger-1",
      "name": "New RFX Request",
      "usecase": "rfx-intake-1",
      "target_table": "rfx_request",
      "condition": "opened_byISNOTEMPTY^runrfx=true^EQ",
      "objective_template": "Validate all required information for RFX request ${number}"
    },
    "trigger-2": {
      "sys_id": "trigger-2",
      "name": "RFX Request Approved",
      "usecase": "rfx-doc-gen-1",
      "target_table": "rfx_request",
      "condition": "approval=approved^runrfx=true^EQ",
      "objective_template": "Generate a complete RFX document for approved request ${number}"
    },
    "trigger-3": {
      "sys_id": "trigger-3",
      "name": "New Vendor Question",
      "usecase": "rfx-qa-1",
      "target_table": "rfx_question",
      "condition": "opened_byISNOTEMPTY^rfx_request.runrfx=true^EQ",
      "objective_template": "Process and respond to vendor question for RFx ${number}"
    },
    "trigger-4": {
      "sys_id": "trigger-4",
      "name": "Vendor Proposal Received",
      "usecase": "rfx-eval-1",
      "target_table": "vendor_response",
      "condition": "rfx_status=evaluation^runrfx=true^EQ",
      "objective_template": "Evaluate vendor proposal for RFx ${number}"
    },
    "trigger-5": {
      "sys_id": "trigger-5",
      "name": "Evaluation Complete",
      "usecase": "rfx-select-1",
      "target_table": "rfx_request",
      "condition": "rfx_status=evaluations_complete^runrfx=true^EQ",
      "objective_template": "Compare top vendors and generate recommendation for RFx ${number}"
    }
  },
  "execution": {
    "timestamp": "2025-04-05T18:16:41.420Z",
    "source": "hardcoded-demo-data"
  }
}