fix alguns errors

app/hackathon_variables.py

@@ -84,13 +84,9 @@
 REIMBURSEMENT_ENABLED = True
 DEFAULT_REIMBURSEMENT_AMOUNT = 100
 CURRENCY = "€"
-REIMBURSEMENT_EXPIRY_DATE = timezone.datetime(
-    2026, 5, 2, 17, 00, tzinfo=timezone.pytz.timezone(TIME_ZONE)
-)
-REIMBURSEMENT_REQUIREMENTS = "You have to submit a project and demo it during the event in order to get reimbursed"
-REIMBURSEMENT_DEADLINE = timezone.datetime(
-    2026, 5, 5, 23, 59, tzinfo=timezone.pytz.timezone(TIME_ZONE)
-)
+REIMBURSEMENT_EXPIRY_DATE = timezone.datetime(2026, 4, 4, 17, 00, tzinfo=timezone.pytz.timezone(TIME_ZONE))
+REIMBURSEMENT_REQUIREMENTS = 'You have to submit a project and demo it during the event in order to get reimbursed'
+REIMBURSEMENT_DEADLINE = timezone.datetime(2026, 4, 4, 23, 59, tzinfo=timezone.pytz.timezone(TIME_ZONE))
 
 # (OPTIONAL) Max team members. Defaults to 4
 TEAMS_ENABLED = True

cronjob

@@ -2,5 +2,5 @@
 6 */2 * * * root /usr/local/bin/python /code/manage.py expire_applications
 # Run expire reimbursements job at 6 minutes past the hour, every 2 hours
 36 */2 * * * root /usr/local/bin/python /code/manage.py expire_reimbursements
-# Run send devpost emails job every Sunday at 20:00
-0 20 * * 0 root /usr/local/bin/python /code/manage.py send_devpost_emails
+# Run send devpost emails job every Sunday at 20:00 server va 1 hora abans
+0 19 * * 0 root /usr/local/bin/python /code/manage.py send_devpost_emails

reimbursement/templates/mails/devpost_upload_message.html

@@ -5,13 +5,11 @@
 <p> Hey {{ app.user.get_full_name }},</p>
 <br>
 <p>HackUPC has officially come to an end, and we hope you enjoyed the event as much as we did!</p>
-<p>The next step to get your travel reimbursement is to upload the link to your project on Devpost. This will allow us
+<p>The next step to get your travel reimbursement is to <b>upload the link</b> to your project on Devpost. This will allow us
     to validate your submission and verify that the project is valid and that it complies with the requirements that
     were previously communicated.</p>
 
-<p>Upload your link here: <a
-        href="https://my.hackupc.com/reimbursement/dash_board/">https://my.hackupc.com/reimbursement/dash_board/</a>.
-</p>
+<p>Upload your link here: </p>
 
 {% include 'mails/include/email_button.html' with text='Upload Devpost link' url=form_url %}
 

reimbursement/templates/mails/devpost_upload_subject.txt

@@ -1 +1 @@
-[ACTION REQUIRED] Upload your Devpost link
+Upload your Devpost link

reimbursement/templates/mails/project_invalidated_subject.txt

@@ -0,0 +1 @@
+[IMPORTANT INFORMATION] Your reimbursement has been invalidated

reimbursement/templates/mails/ticket_accepted_message.html

@@ -10,22 +10,22 @@
 
 <p><b>Regarding the project:</b></p>
 <ul>
-    <li>The participant must demo a valid project to the HackUPC judges.</li>
-    <li>The Devpost username must be similar to the participant’s real name. Usernames that do not reasonably resemble
+    <li>The participant must demo a <b>valid project</b> to the HackUPC judges.</li>
+    <li>The <b>Devpost username</b> must be similar to the participant’s real name. Usernames that do not reasonably resemble
         the real name (e.g. TheBest) will not be accepted.</li>
-    <li>The completeness of the GitHub repository will be taken into account, including aspects such as regular commits
+    <li>The <b>completeness</b> of the GitHub repository will be taken into account, including aspects such as regular commits
         throughout the weekend.</li>
 </ul>
 
 <p><b>Regarding the attendance:</b></p>
 <ul>
-    <li>It must be demonstrable that the participant attended the event and stayed at the venue for a minimum period of
-        participation. Attendance to meals, activities, workshops, and other official event activities may be taken into
+    <li>It must be demonstrable that the participant attended the event and stayed at the venue for a <b>minimum period of
+        participation</b>. Attendance to meals, activities, workshops, and other official event activities may be taken into
         account to verify participation.</li>
 </ul>
 
 <p>The money will be transferred to the participant using PayPal in the following 60 days after the event. The paypal
-    account MUST exist.</p>
+    account <b>MUST exist.</b></p>
 
 {% include 'mails/include/closing.html' with travel="true" %}
 {% endblock %}

reimbursement/templates/mails/travel_tickets_upload_message.html

@@ -1,22 +1,34 @@
 {% extends 'base_email.html' %}
-{% block preheader %}Upload your travel tickets{% endblock %}
+{% block preheader %}Upload your travel ticket{% endblock %}
 
 {% block content %}
-<p> Hey {{ app.user.get_full_name }},</p>
+<p>Hey {{ app.user.get_full_name }},</p>
 <br>
-<p>For us to accept your travel reimbursement request, you need to upload VALID travel tickets in <a
-        href="https://my.hackupc.com/reimbursement/dash_board/">https://my.hackupc.com/reimbursement/dash_board/</a>.
-</p>
-<p>A ticket is considered valid if and only if:</p>
+
+<p>Congratulations on being accepted to HackUPC 2026! 🎉</p>
+
+<p>We noticed that you selected the travel reimbursement option. To proceed, please upload a <b>valid travel ticket</b> to your MyHackUPC dashboard as soon as possible.</p>
+
+{% include 'mails/include/email_button.html' with text='Upload ticket' url=form_url %}
+
+<p><b>A ticket will be considered valid only if:</b></p>
 <ul>
-    <li>The receipts are in the name of the participant requesting the reimbursement.</li>
-    <li>It includes a detailed price breakdown, the purchase date, and the travel dates, clearly indicating which costs
-        correspond to the travel itself and which relate to additional services (e.g. extra luggage).</li>
-    <li>The travel dates are within one week before or one week after the event.</li>
-    <li>The ticket is uploaded before the start of the event.</li>
+    <li>We only accept bus, plane or train tickets.</li>
+    <li>The receipt is issued <b>in the name of the participant</b> requesting the reimbursement.</li>
+    <li>It includes a <b>detailed price breakdown</b>, the <b>purchase date</b>, the <b>travel dates</b>, and a clear distinction between the <b>basic fare</b> and any additional services (e.g., extra luggage, seat selection, insurance). Any additional service will be discounted.</li>
+    <li>The travel dates are <b>within one week before or after the event</b> (between <b>April 21st and May 5th, inclusive).</b></li>
+    <li>The ticket is uploaded <b>before the start of the event.</b></li>
+    <li>You have a <b>valid PayPal account</b> to receive the reimbursement.</li>
 </ul>
 
-{% include 'mails/include/email_button.html' with text='Upload tickets' url=form_url %}
+<br>
+
+<p><b>Reimbursement Policy</b></p>
+<p>The reimbursed amount will be the <b>minimum of:</b></p>
+<ul>
+    <li>50% of your travel expenses (calculated based on the basic fare only), and</li>
+    <li>The maximum amount assigned to your destination, determined by the organizing team based on budget and demand.</li>
+</ul>
 
 {% include 'mails/include/closing.html' with travel="true" %}
-{% endblock %}
+{% endblock %}

reimbursement/templates/mails/travel_tickets_upload_subject.txt

@@ -1 +1 @@
-[ACTION REQUIRED] Upload your travel tickets
+Upload your travel tickets

reimbursement/views.py

@@ -249,6 +249,7 @@ def post(self, request, *args, **kwargs):
             if a_form.is_valid():
                 a_form.save(commit=False)
                 a_form.instance.accept_receipt(request.user)
+                emails.create_ticket_accepted_email(a_form.instance, request).send()
                 a_form.save()
                 messages.success(request, "Receipt accepted")
             else: